Financial Information - Graduate Students

See University Fees and Course Fees below that may apply.

Graduate Student Fees

General Fees

Because of fluctuating economic conditions, all costs and fees are subject to change without notice.

Miscellaneous Fees and Services for All Students

1. Throughout the school year, students may incur additional charges from several different areas. It is recommended that all miscellaneous charges be paid at the time/location incurred. In most cases, any charge that is not paid to the appropriate department within one month will be added to the student’s account. A $5 service fee is assessed for each transaction applied to the student’s account. Some of the areas that have miscellaneous charges are mentioned below, although this is not an exhaustive list.
2. Students are permitted to purchase books at the AU Virtual Bookstore using a charge voucher. These purchases will be charged to the student’s account.
3. Library and media charges for overdue books and unreturned materials should be paid at the library. Parking fines should be paid at the Cashier’s Office.
4. All students are given a university email account as the preferred email communication with the university.
5. Any student can bring their computer to campus and use the network. Asbury University supports standard Ethernet networking cards.

Graduate Course Fees

Certain courses are subject to a fee. Such courses include the notation “Fee” in their course description. Students who withdraw from a course after the end of the Drop/Add period do not receive a reduction to tuition or fees.

Specific Graduate Course Flat Fees Charged Per Course

Other Graduate Academic Credit Fees

There will be a cost to apply for CPL credit. The cost will vary by program area, faculty time required, and number of faculty involved in the learning assessment. A typical review takes 3 hours and is done by 2 faculty members.

Students who have recently enrolled in an Asbury graduate program after completing an Asbury undergraduate degree may discuss with their advisor the possibility of updating an undergraduate course to the co-listed graduate-level course. There is a $350 review fee per upgraded course request, regardless of request outcome. See Graduate Transfer & Prior Credit in the Academic Information for Graduate Students  section for more details.

Ordering Master’s Commencement Ceremony Regalia

Graduate Commencement master’s hood & gown must be purchased for a fee by each graduate candidate participating in Commencement.

Payment Information

The academic year is divided into three sessions: Fall, Spring, and Summer. 

Registration is held prior to the beginning of each semester and a “Term Billing Summary” will be available on the Asbury Portal. The Term Billing Summary displays the following calculation, based on pending charges and financial aid to date:

Amount Due = Total Pending Charges - Total Financial Aid

Student Loans and Outside Scholarships will be included in the calculation only if they have been confirmed and approval has been submitted to and processed by the Financial Aid Office.

Note: Checks for scholarships are considered as financial aid and should be mailed to the Financial Aid Office.

The student is responsible for ensuring payment of tuition, fees and all other debts to the University is made in a timely matter. We recommend that all miscellaneous charges be paid at the location where incurred to avoid service charges.

Payment Options

Payment in Full - Payment in full of Term Billing Summary AMOUNT DUE is due on the first day of each semester. Any unpaid balance is subject to interest and late fees.

All students will be enrolled in the Payment in Full option unless they enroll in a TRANSACT Installment Payment Plan (explained below) during the financial registration period.

Payment Plan - Students will receive email notification prior to each semester enrollment period with detailed instructions for enrolling in a TRANSACT installment payment plan. The Term Billing Summary AMOUNT DUE, or any portion you choose, may be divided over 4 or 5 equal, monthly payments. Payments are due to TRANSACT by the last business day of each month. TRANSACT charges a non-refundable application fee of $35 per semester to enroll in an installment payment plan

The payment plan incurs no interest charge but may incur a late fee from TRANSACT if payment is not received by the due date. After missing the second payment, the account will be removed from the TRANSACT payment plan, and the balance will become due immediately to Asbury University. Any unpaid balance is subject to interest and late fees.

Student Financial Responsibility

Students must sign a Statement of Financial Responsibility each semester. It is expected that when a student electronically acknowledges a financial agreement to pay all tuition and fees, the student is pledging to faithfully fulfill all financial obligations to the University. The University reserves the right to take whatever steps are necessary for those who default on payment. Diplomas and official transcripts are not released until all academic and financial obligations to the University are satisfied.

Policy on Unpaid Balances

1. Students must pay all previous balances before registering for a subsequent semester.
2. If a student’s account is unpaid at graduation, the diploma/transcript is withheld until such payment is made.
3. Academic transcripts and diplomas will be released to:
   1. non-enrolled students only when (1) the student account is paid in full and (2) University loans are being paid on schedule.
   2. currently enrolled students when either: (1) the student account is paid in full, or (2) the student is fulfilling the terms of their particular Payment Plan and all requirements of the Financial Aid Office have been fulfilled.
4. Late charges and Student Account registration holds will not be applied to students for the portion of charges covered by VA education benefits under Chapter 31 or 33. Students will not be required to borrow additional funds to cover a balance caused by delayed disbursement funding from VA under Chapter 31 or 33.

Reduction in Charges Related to Withdrawal from the University

[For official withdrawal procedures, please see Graduate ‘Academic Policies & Procedures’ > ‘Withdrawal from the University’.]

1. The Registrar’s Office documents the student’s official date of withdrawal and the remaining academic weeks registered in the semester based on the official withdrawal procedures. The official date of withdrawal is determined by the student’s date of notification to the Registrar’s Office.
   • Total ‘ACADEMIC WEEKS’ equals the count of weeks from the first class start date to the last class end date registered on the student’s schedule for the semester.
   • Total ‘COMPLETED WEEKS’ equals the count of weeks from first class start date through the week of the student’s official withdrawal from the university.
   • (ACADEMIC WEEKS - COMPLETED WEEKS) / ACADEMIC WEEKS x 100 = percentage of semester remaining.
2. Students withdrawing from the University within the official Drop/Add period will be refunded all charges.
3. After the Drop/Add period, any reduction in charges will be calculated using the criteria above for academic weeks and completed weeks.
4. Course fees, lab fees, and student activity fees are not refundable after the Drop/Add period.
5. Student Accounts will use the percentage of semester remaining provided by the Registrar’s Office to determine any reduction in tuition.
6. The student will be charged a withdrawal fee of 5% of the total charges, not to exceed $100.00.
7. Financial Aid will base any reduction in aid on the date the student requested to withdraw or the midpoint of the enrollment/payment period if the student stopped attending without notification, which may differ from the official withdrawal date. Refer to Financial Assistance - Graduate Students .
8. Refunds cannot be made to the student until all awards are withdrawn, adjusted, or applied to the account.
9. Students who withdraw or are dismissed from the University must complete an application for readmission and be readmitted before being permitted to register again.