Academic Information for Undergraduates

• Academic Services, Resources, and Accessibility
• Academic Integrity
• Appeals for Academic Decisions
• Withdrawing from the University

Student Status and Responsibility

Student Responsibility

Fulfillment of all program requirements is the student’s responsibility.
Asbury provides academic advising resources for students, such as Degree Progress Audit, Major/Minor/Program Sheets, and Academic Advising. While these and other academic support resources are available to students as a courtesy, they are intended as student planning tools only and do not constitute final official degree requirements. The responsibility for understanding and fulfilling all degree requirements rests entirely upon the student. Any error in printed materials or digital/online records should be reported immediately by the student to the Registrar’s Office.

Asbury Community Life

Asbury University is a community of learners in the Christian liberal arts tradition with a mission to prepare students educationally, socially, and spiritually to impact their world for Jesus Christ. The community is committed to ten foundational principles (see the undergraduate Handbook for Community Life) which promote the development of a holy, holistic, and honoring life. At the heart of this community are Jesus’ two great commandments found in Matthew 22:37-40: “You shall love the Lord your God with all your heart, and with all your soul, and with all your mind…And…you shall love your neighbor as yourself.”

In order to develop a Christ-like higher education environment, the University has guidelines governing social life and conduct on campus, including the use of tobacco, alcoholic beverages, and drugs. Students enrolled in the traditional undergraduate program can learn more from the Handbook for Community Life.

Whether you are a new or returning student, furthering your education will present opportunities for growth. Asbury University provides programs and support services to assist you as you pursue your educational goal. Go to asbury.edu/life/ for more information.

Your Asbury Email Account is the official means of communicating with academic office representatives and faculty unless meeting in person on campus.

Student Full-Time Enrollment Status and Academic Load

• 12 or more hours per semester is considered full-time for all undergraduates.
• 9 - 11 hours per semester is considered three-quarter time.
• 6 - 8 hours per semester is considered half-time.
• Under 6 hours per semester is considered less than half-time.
• The normal, expected academic load for degree-seeking Traditional Undergraduates is 15-17 semester hours for a fall or spring semester.

Class Registration Procedures for Undergraduates

It is the student’s responsibility to verify the accuracy of their class schedule on the student portal (portal.asbury.edu) prior to the Drop/Add deadline for the term, and to make any necessary schedule adjustments before this deadline.

• All attendees of a course (student or auditor) are to be officially registered and on the class roster.
• Students will be expected to attend the classes on their schedule as of the close of Drop/Add (and only those classes) and will be billed and graded accordingly.
• Students will NOT receive a grade or credit for courses in which they are not properly registered.
• Courses may not be registered or added to the schedule after the fact.

NOTE: Asbury University reserves the right to change course offerings, and to cancel any course not elected by a sufficient number of students at the time offered. 

Registration Changes During the Official Drop/Add Period

1. The Drop/Add period is specific to each program. The official Drop/Add periods and the dates of the Last Day to Drop or Add a class for each program are listed in the Academic Calendars  (Traditional Undergrad, APS, and Graduate).
2. Classes must be registered before the end of the official Drop/Add period published for the program.
3. Classes starting on a date after the official Drop/Add period closes may only be withdrawn or exchanged.
4. A student may unregister classes during the official Drop/Add period without academic penalty via online registration on the student portal. If a student unregisters all classes during the official Drop/Add period, the student is considered canceled for the term and the returning student’s status will be inactivated when enrollments are updated after the conclusion of the Drop/Add period.
5. After the Drop/Add period concludes, if the student wishes to completely withdraw from all courses at the institution, please see ‘Withdrawal from the University’ in Academic Resources for All Students  
6. No class can be unregistered after the Drop/Add deadline. After the Official Drop/Add period, the class can be withdrawn with a grade of ‘W’ up to the deadline for class withdrawal. Withdrawing from a class must be officially completed through the Registrar’s Office. See Academic Policies ‘Withdrawal from A Class after the Drop/Add period’ below for official process.
7. Students in the APS program which has classes scheduled to start after the Drop/Add period ends may be allowed to exchange later classes (for the same credit amount), or add a later class, BEFORE THE CLASS START DATE, at the discretion of the Registrar.
8. Students in the APS program who wish to drop/withdraw from a modular course that meets early in the term but retain a modular course that meets later in the term, even dropping during the drop/add period, must contact Financial Aid to ensure continuation of aid.
9. NOTE: Changing enrollment status from full-time to three-quarter time, half-time, or less when unregistering or withdrawing a course will impact financial aid eligibility. It is the student’s responsibility to contact Financial Aid to see if any change in registration will affect aid.

Registered Credit Hours Restrictions

• All undergraduate students with a GPA below 2.75 and all first semester students may not register for more than 17 hours in a fall or spring semester.
• Undergraduate students are not permitted to take more than 19 hours in a fall or spring semester.
• Undergraduate summer registration is limited to 9 hours. For traditional undergraduates, if online classes are included, see “Online Registration Limits” below.
  • A student engaged in a summer travel course is permitted to take only one online summer course, preferably with different meeting dates than their travel course dates. Students engaged in a summer travel course will not be permitted to register for two online courses. It is the students’ responsibility to approve travel plans and timelines with their online course instructors.
• Traditional undergraduate students are not permitted to take more than one (1) PE activity course in any one semester. Varsity athletics (PE 108, PE 110) is not registered credit towards full time status but is added as institutional credit at end of term with verification of team participation from the coach, provided student has not reached the PE 4.0 credit maximum for the degree.

Online Course Registration Limits - For Traditional Undergraduates Only [TUG]
Modular courses are those that do not meet for the full semester (i.e., the 8 week online course sections).

1. To register for online modular courses in a fall or spring semester, TUG students are required to be in Good Academic Standing and making Satisfactory Academic Progress toward earning the degree.
   1. See Academic Standards, Probation & Suspension for Academic Progress Scale.
   2. Satisfactory academic progress typically requires full-time status each semester (12 or more credit hours).
   3. New and transfer students without an Asbury GPA will need to await the posting of first semester Asbury grades prior to registering an online modular class.  
2. If eligible students choose to take online modular courses during fall or spring, the meeting dates for each online modular course may not overlap. (Limit one class per module.)
3. International students must meet on-campus minimum hours for residency requirements before permitted to register any online course.
4. In the summer term, TUG students may take a maximum of two online courses that meet simultaneously. Students must be in Good Academic Standing and making Satisfactory Academic Progress to add the second class.
5. A student engaged in a summer travel course is permitted to take only one online summer course, preferably with different meeting dates than their travel course dates. Students engaged in a summer travel course will not be permitted to register for two online courses. It is the students’ responsibility to approve travel plans and timelines with their online course instructors.

Withdrawing from a Class After the Drop/Add Period

The Drop/Add period and Last Date to withdraw from a class based on start and end date of the class are listed in the Academic Calendars .

For classes with start and end dates that are not the full semester or are not in one of the regular class module periods, the last date to withdraw without a grade of “F” is before the two-thirds point of the class.

1. A student must contact the Registrar’s Office to withdraw from any class.

1. Email registrar@asbury.edu
2. The instructor cannot withdraw the student. Notifying the instructor or advisor does not constitute an official withdrawal from a class.
3. A student who stops attending a class without giving official withdrawal notice to the Registrar’s Office will remain registered and receive a grade of ‘F’ at the end of the course. 
4. The official date of withdrawing the class is determined by the student’s date of notification to the Registrar’s Office.

2. Students must withdraw before the Last Date to withdraw without a grade of ‘F’ set for their program and class session. The official Last Date to Withdraw from the class sessions for each program is listed in the Academic Calendars  (Traditional Undergrad, APS, or Graduate). For classes with start and end dates that do not follow the official class sessions or modules listed in the calendar, the last date to withdraw without a grade of F is before the two-thirds point of the class. After the last date to withdraw or after two-thirds of the class sessions have passed, the student must receive the earned grade for the class.
3. Once a class ends or a grade is recorded, the class may not be withdrawn.
4. Any full-time student or any international student wishing to withdraw a class that leaves them completing less than full-time hours must be cleared by the Registrar prior to withdrawal. Students completing below full-time hours may have their financial aid reduced, and should, therefore, check with Financial Aid before making the decision to withdraw the course.
5. A grade of ‘W’ is recorded on the transcript for any withdrawn course. The course will not factor into the calculation of the GPA but will factor into satisfactory progress for financial aid.
6. Students receive no refund of tuition and fees for an individual course which is withdrawn after the official Drop/Add date unless completely withdrawing from all courses at the institution.
7. Students may not unregister/cancel enrollment in a class after the Drop/Add period for the class has passed. The class and hours remain on the schedule as part of their original registered hours for billing and Financial Aid. 
   1. Classes that have started can only be withdrawn after the Drop/Add period has ended.
   2. Modular classes which have not yet started, but which will start after the official Drop/Add period, can be withdrawn, but may be exchanged for another class that has not yet started.
8. Students in programs with modular classes who wish to withdraw from the beginning or middle modular courses but continue with a class later in a semester should contact Financial Aid to ensure continuation of aid in classes that follow the withdrawn class.
9. To completely withdraw from all classes in a semester see ‘Withdrawal from the University’ in Academic Resources for All Students .

Administrative Withdrawal

The Provost, or designate, may, at their sole discretion, involuntarily withdraw a student for the following reasons: (1) academic reasons; (2) financial reasons; (3) administrative reasons; (4) disciplinary issues, including but not limited to violation of University policies and regulations; and (5) failure to attend class and/or engage in coursework. Students who do not attend the first two weeks* of any class may be administratively dropped from their courses, and students who fail to engage in coursework totaling 14 days in a 15-week course (or 2 total days in an 8-week course) may be administratively withdrawn from the university (all courses).

An administratively withdrawn student will receive a posted grade of ‘Withdraw’ (W) for the withdrawn course(s). Students who are administratively withdrawn are wholly responsible for any and all consequences of their withdrawal, including but not limited to financial obligations such as tuition, room and board, financial aid or student account.

*Consistent with reporting attendance for students to receive financial aid.

Other Undergraduate Class Registration Procedures

Registering for Contract Courses

Contract courses are defined as all non-classroom instruction for which credit is given including, but not limited to: Independent Studies, Directed Studies, Practicums, and Internships, as well as additional non-scheduled sections of courses on the semester schedule. Any course where the course description indicates ‘Contract Course’ will follow these procedures: 

1. All contract courses are subject to the same policies as regular classroom courses with reference to Drop/Add dates, term dates, course start and end dates, tuition charges, and grading deadlines. Once set, contract course dates may not be altered. 
2. All contract courses require an appropriately approved contract created between student and instructor. The Contract Course Student Signature form is available in the Registrar’s Office, or the student can send an email from their Asbury account with the pertinent information included.
3. The Contract form requires the signature of the student, and the agreement of the instructor of record. It is the student’s responsibility to provide this information to the instructor; the instructor will then input the Contract Course request into Curriculog, which will route the request to the department chair for approval prior to submission to the Registrar’s Office.  
4. To register for a contract course, the fully approved contract form must be submitted to the Registrar’s Office by the Drop/Add deadline for the term. 

Independent Study and Directed Study/Directed Course

1. Independent Study is individualized study on a topic of interest beyond the content of regular course offerings. Requires a minimum of 1 - 3 meetings with instructor during the semester. [Registered with course numbers ___ 391/491]
2. There are two forms of Directed Instruction:

1. Directed Study - a faculty-directed study on a topic of interest beyond the content of regular course offerings. Requires a minimum of 50 minutes per week with instructor during the semester. [Registered with course numbers ___ 392/492]
2. Directed Course - a faculty-directed individualized offering of a regular course that is not available in a semester, using the course’s regular syllabus. Requires a minimum of 50 minutes per week with instructor during the semester. [Registered with the Asbury University course catalog course number.] The following factors will govern the approval decisions which will be made by the Department Chair and Dean: validity of need (i.e. required for graduation), inability to substitute an appropriate available course, availability of a teacher, and the student’s ability and willingness to meet the demands of directed study.

Independent/Directed Study Requirements and Limitations:

• All students seeking to take independent/directed study must have a minimum 60 earned credit hours and a cumulative 2.75 grade point average.
• A student may not take more than 3 semester hours of independent/directed study outside the major or minor in any one semester.
• All 300 level independent/directed studies presume at least 12 semester hours of classroom instruction completed in the same prefix as a pre-requisite.
• All 400 level independent/directed studies presume at least 18 semester hours of classroom instruction completed in the same prefix as a pre-requisite.

• No more than 9 hours in independent/directed studies may be used for electives to satisfy the 124 degree total, and no more than 6 hours of these may be in any one prefix.
• Each department may set additional pre-requisites, may limit the number of credit hours that can meet requirements, and may set additional requirements for use of independent or directed study in their department.

Internships/Field Experiences/Practicums

Internships and many practicums are set up on an individual basis, and therefore, require a Course Contract form to register for credit. These courses involve time spent in practical experiences and are required in several major or minor programs. [Internships typically use course number ___ 435]

• Internship/field experiences/practicum courses are subject to the same policies as regular classroom courses with reference to Drop/Add dates, tuition charges, and grading deadlines.
• Students should work with their advisor and department chair to establish an internship’s requirements in work hours, the work location, and required documentation for grading.
• Students are required to register for an internship/practicum during the academic term within which the internship activity will end and the grades will be expected.

Requesting to Repeat a Course 

Registering to repeat a course requires assistance from the Registrar’s Office. See Repeat Course Grading.

Requesting to Audit a Course

A full-time degree-seeking student may request to audit one class free of the audit charge within their regular full-time semester but will be responsible for applicable course fees. The cost to audit a course for less than full-time degree students and non-degree students is $40 per credit hour, plus any applicable course fees.

1. Prior to auditing any course a person must have applied and been admitted through one of the Program Admission Offices.
2. Requests to audit a class must be made to the Registrar’s Office before the end of the program’s Drop/Add period. Students cannot request to change a class registration from credit to audit (or from audit to credit) after the Drop/Add period ends.
3. Auditors may not be approved for all courses. The Registrar’s Office will seek instructor approval to add an auditor after regular enrollment is completed. Priority seating is given to for-credit students.
4. No more than one course may be audited by degree-seeking students per semester. Non-degree students may audit more than one class.
5. AUDIT LIMITATIONS:

1. Only lecture type, on-campus courses may be audited.
2. Online courses may not be audited.
3. “Activity” courses may not be audited. Activity courses are classes which require use of equipment, horses or materials, or which require actual full participation such as, but not limited to, laboratories, computer programming, adventure or physical education, internships, and studio art.

6. Neither class discussion nor taking of examinations is expected or permitted for auditors except by special arrangement with the instructor.
7. If an auditor submits daily assignments, the instructor is not obligated to read or correct them.
8. No credit hours or quality points shall be awarded for courses audited. Courses completed as audit may not be converted to credit at a later time, nor may a course that was audited be taken again for credit.
9. All successfully audited classes receive the satisfactory audit grade of “AU”. If an auditor fails to attend enough class sessions to receive the “AU” grade, they will receive a “U” grade (Unsatisfactory audit).

Requesting Course Exchanges in Modular Program Courses

Students in programs that have modular classes which start later in the term may use the option to exchange future courses which have not yet begun.

1. The exchange must occur prior to the start date of both courses involved.
2. Both courses involved in the exchange must be worth the same number of credits.
3. Students must contact the Registrar’s Office to make this adjustment to their official registration.
4. Students may only attend courses for which they are officially registered and on the class roster.

Requesting to Take a Graduate Course as an Undergraduate 

Qualified undergraduate seniors who demonstrate outstanding scholastic ability may be permitted to enroll for a graduate course (500-level) simultaneously with undergraduate courses, at the undergraduate tuition rate. Specific graduate programs may have stricter regulations. Contact Graduate School admissions advisor.

The following stipulations apply:

1. Student must have completed 90 credit hours and have a 3.00 cumulative GPA or higher prior to taking a 500-level course.
   • Specific courses may be registered if a student has earned 87 credit hours with Graduate Program Director or School/College Dean approval.
2. Student must have satisfied all prerequisites for the graduate course. [Completion of pre-requisites for enrollment in graduate courses will be monitored by the Graduate School admissions advisor.]
3. No more than one graduate course may be taken at a time.
4. Limits:
   • A student admitted to Asbury +1 (Bachelor’s + Master’s Program) may take 9 or 12 credits at the 500-level (some 600-level may be permitted by Graduate Program Director or School/College Dean) prior to completing the bachelor’s degree.
     • MA/MAC/MBA/MSAC (minimum 30-36 credit hours required) may take up to 9 credits.
     • MAT/MFA (minimum 42-57 credit hours required) may take up to 12 credits
   • A student not admitted to Asbury +1 is restricted to 6 credits at the 500-level (some 600-level may be permitted by Graduate Program Director or School/College Dean) prior to completing the bachelor’s degree.
5. A graduate course may count in both the bachelor’s degree (major, minor, or elective requirement) and in the master’s degree provided the minimum grade requirement is earned; credits may only count in one master’s program.
6. An earned grade of ‘B-’ or better in the undergraduate enrollment is required for each course to count toward graduate program requirements.
7. The GPA of graduate course(s) taken in the undergraduate enrollment will count toward the undergraduate and graduate GPAs. 
8. Exceptions to the above policies stipulated in specific approved partnership programs will be honored as appropriate.

Requesting the Pass/Fail Grading Option for a Class - Traditional Undergraduate Class Registration Only  

Eligible Students

• Students who are enrolled as non-degree seeking and will not transfer the course to a degree-seeking program may request to take a graded class for a pass/fail grade.
• Not open to Asbury Academy.
• Students who are degree seeking with senior standing (90+ hours or more) in a traditional undergraduate program with a cumulative grade point average of at least 3.25 may take up to 4 credit hours per semester of general elective credit on a pass/fail basis. These courses for pass/fail option may not be in the department of the student’s major or minor and may not be used to meet any Foundations, major, or minor requirement.

Registration and Grading

1. The decision to take a course pass/fail must be made by the end of the Drop/Add period and may not be subsequently changed.
2. Pass/Fail Grading Option registration must be requested through the Registrar’s Office.
3. The pass/fail student will be identified to the faculty member. The student must meet the same requirements as other students enrolled in the course. This is not an audit.
4. A grade of ‘C’ or higher is required to pass with a grade of ‘P’. Failing to receive a grade of ‘C’ or higher will result in earning the lower grade of ‘C-‘, ‘D’, or ‘F’.
5. A grade of ‘P’ does not affect the GPA. A grade of ‘C-‘, ‘D’ or ‘F’ does affect the GPA.

Senior Citizen Registration with Tuition Waiver Option- Traditional Undergraduate Class Registration Only

• Students enrolled in the traditional undergraduate program who are at least 62 years of age and who are U.S. citizens may receive a waiver of tuition for a maximum of 4.0 credits of on campus courses per academic semester (including summer). This does not apply to APS or Graduate registrations.

• The following stipulations apply: (1) The waiver includes only tuition and does not apply to course fees or other fees; (2) To audit a class: all rules and Audit Limitations listed above apply, but the $40 per credit hour audit cost is waived; (3) To take a class for credit: all pre-requisites and requirements must be met; (4) Housing must be secured off campus.
• Senior citizens auditing classes are not required to submit final official transcripts for admission as an auditor. Those taking courses for credit are required to submit all final official transcripts as part of the admission process.
• Senior Citizens follow all regular registration procedures and deadlines.

Affiliate Courses at Other Institutions 

For Traditional Undergraduates Only

An affiliate course is a class offered at another school with which Asbury University has a cooperative agreement. Asbury students gain visiting-student admission to the cooperative institution to register for designated classes, and the classes are also registered at Asbury University for purposes of financial aid and tuition. Affiliate courses are predetermined to meet Asbury University program requirements.

1. Students must first be approved by Asbury University before registering for an affiliate course. Students should consult with their advisor for information on the procedure. Approval is granted by the academic department or office over the program.
2. Process for registration varies by program. The student may be required to complete an application at the cooperative school for admission as a visiting student.
   Current programs with cooperative classes:

University of Kentucky engineering courses for Engineering Mathematics major only - See Mathematics Department
AMS or AFS courses for ROTC program only - See the ROTC  section or Asbury’s ROTC webpage.
Asbury Theological Seminary Counseling for Psychology majors only- See Psychology Department 

3. For the course to be added to the Asbury registration and included in the credits and tuition for the semester, verification of enrollment in the cooperative class at the other school must be provided to the Registrar’s Office either by the student or the overseeing department. Students may be asked to provide a copy of their class schedule and tuition bill from the cooperative school showing the classes for which they have registered.
4. In most cases, student will pay the tuition to Asbury at the usual rate for the credits enrolled. Through the cooperation agreement, Asbury University arranges to transfer payment of tuition for the class at the other institution. If tuition at the cooperative institution is higher than Asbury tuition, student will be charged that amount. Student is responsible to pay any required course fees at the cooperative institution associated with the course.
5. Unless otherwise arranged as part of the cooperative program, the student is required to request an official transcript from the cooperative institution to be sent directly to Asbury University Registrar for the course grade to be entered on the record at Asbury. Any applicable fees associated with transcript requests are the responsibility of the student. If transcripts are not requested and received by 60 days after the close of the term, all cooperative course grades left ‘in-process’ may revert to withdrawn, ‘W’.

Off-Campus Programs and Study Abroad Courses

Traditional Undergraduates Only

Asbury University offers traditional undergraduate students the opportunity to participate in a variety of off-campus, semester long programs both within the United States and abroad. Students register for credit at Asbury, but study off campus through specific programs. See Off-Campus Programs and Study Abroad   for procedures and requirements to register for off campus study programs.

Class Attendance

In order to ensure maximum benefit from class instruction, it is important for students to attend class and complete readings and assignments. Instructors will explain to students at the beginning of each course their attendance expectations and grading policies with respect to absences from class sessions. Students are personally responsible for class attendance including punctuality, participation, collegiality, etc. Instructors will report excessive absences to the Registrar’s Office to allow the university time to determine if the school can render any assistance that can aid in the student’s academic success.

OFFICIAL EXCUSED ABSENCES

• Excused absences may be granted by the Registrar’s Office in the case of: (a) hospitalization or serious illness (as determined by a physician), (b) Asbury University approved group event or travel, (c) death or serious illness of family member, or (d) other unusual circumstance.
• A student may request an excused absence on the Excused Absence Request form within 3 weeks of the absence and prior to the last class date in order for the Registrar to issue an excused absence (with permission to make up work) to be presented to the instructor. Documentation may be required.
• Decisions regarding absences resulting from such circumstances as travel difficulties, bad weather, issues with technology, conflicting schedules, oversleeping, minor sickness, doctor or dentist appointments, job interviews/responsibilities, discretionary trips (such as weddings), and family responsibilities will be left to the discretion of the instructor. Students should reference the attendance standards in their class syllabi and contact their instructor(s) directly with such requests, for each instructor will make an independent decision.
• Decisions regarding absences in online classes will be left to the discretion of the instructor.
• It is the responsibility of the student to notify the professor(s) of the absence in a timely manner, to arrange make-up work and submit missed assignments and/or exams. Students may not be penalized for an absence approved as excused by the Registrar’s Office, but the student responsibility regarding making up the missed coursework remains the same.

Chapel Requirements

For Traditional Undergraduates Only

In the Traditional Undergraduate program, all undergraduate degree-seeking students (for associate and bachelor degrees) are required to fulfill credits through regular chapel attendance and spiritual life opportunities. (See the Chapel Attendance website for additional details.) 

Chapel Attendance Policy

1. Records of chapel credits are maintained by Student Development. However, students are expected to keep track of their own credits and to be familiar with the chapel requirements and expectations detailed at asbury.edu/chapel/attendance.
2. If a student believes there is a discrepancy in their chapel credit records, an appeal may be submitted for consideration to chapelattendance@asbury.edu within 7 days following receipt of the missing credit notification.
3. The required number of credits students must earn to pass chapel is based on their registered hours at the end of Drop/Add. (Part-time students will have a reduced requirement.) Any later course withdrawal or change in registered hours may not change the chapel credit requirement for the remainder of the semester.)
4. Students will be eligible to make up credits for M/W/F Hughes Chapels they were unable to attend due to: (a) hospitalization or serious illness (as determined by a physician), (b) institutionally approved group event or travel, (c) death or serious illness of a close family member, or (d) university-related obligation.  Students will receive guidance regarding the procedure to make up these credits; however, make-up may not be necessary to achieve the required number of chapel credits.

Special Considerations

1. Students with special circumstances impacting their ability to attend chapel (e.g., work/internship conflicts, young children living at home, etc.) may submit a Request for Special Consideration form, available at asbury.edu/chapel/attendance. Forms must be submitted each semester prior to the start of the semester to ChapelAttendance@asbury.edu. Approval for chapel credit reduction or exemption due to work/internship conflicts will be contingent upon verification by the employer and supervising faculty member, if applicable.
2. Students with scheduling conflicts due to a practicum or student teaching are not required to submit the Request for Special Consideration. Instead, students should ask their faculty supervisor to send pertinent details to ChapelAttendance@asbury.edu
3. Students with a chapel absence accommodation through Academic Accessibility Resources must provide the necessary documentation in advance and notify ChapelAttendance@asbury.edu each time the accommodation is being used.

Chapel Graduation Requirements

1. All students who are required to attend chapel will be registered for CH 021  for zero credit hours. Students will receive a ‘P’ (passing grade) by meeting the chapel credit requirements satisfactorily or an ‘N’ (not passing grade) if they do not earn the appropriate number of credits and/or fail to comply with Chapel policy. This will appear on a student’s transcript as a part of their permanent record.
2. Any student who earns an ‘N’ will be required to complete community service credits prior to the beginning of the following semester, and/or be placed on Chapel Probation for the following semester. Probation precludes student participation in sports, student leadership, etc., as well as affecting eligibility for certain scholarships. To clear chapel probation, students may follow the chapel remediation process or must successfully pass chapel the next semester. Any student who earns a grade of ‘N’ for two semesters may be suspended from the University for one semester.
3. In order to graduate, seniors must have a passing grade in their final semester with a chapel requirement (i.e. cannot have a grade of ‘N’ as their final grade in chapel). Any senior who does not meet this requirement will be notified by the Registrar that they are ineligible to graduate and will need to consult Student Development for remediation. The student must resolve their Chapel Probation status with Student Life in order for the student to graduate. In the case of a student who does not resolve their Probation before the deadline, degree conferral may be delayed.
4. A student who flagrantly violates the chapel attendance policy with less than 1/3 of the required credits may be suspended from the University for one semester without a period of probation. (“Flagrantly” is defined here not only in terms of total incomplete credits, but also in failure to constructively address the problem.)
5. A student who is placed on Chapel Suspension may appeal to be allowed to register and return. See Academic Resources for All Students  for Appeals Procedures.

Grades and Satisfactory Academic Progress

Examinations - Finals

All assignments are due by the posted last date of class, and all examinations must be given. Posted class end dates may not be extended. No final examination or academic activity can be scheduled after the class end date.

On campus traditional undergraduate classes will have a final examination day and time scheduled during the last week of the posted class dates. No examinations (including final exams) or tests should be given the week prior to the final examination week. Students must take final examinations within the official final examination period as designated. To apply for a change of examination time within the final examination week, students should contact their instructors and the chair of the department over the course in question.

Online undergraduate classes (TUG and APS) typically schedule the final examination in the last few days of the class, prior to the course end date.

Grade Scale

The grades which are assigned to student performance in a particular course are listed below with their respective quality point values. Scholastic standing, or Grade Point Average (GPA), is defined as the ratio of total quality points to the total semester hour credits attempted, excluding transfer hours, institutional credit, and non-graded credit hours (credit in a credit/no-credit course). Formula: (Quality points) / (Attempted Credits - Transfer/Institutional Credits - Credit/NoCredit Credits). GPA is truncated at two decimal points (0.00); no rounding either up or down occurs. Term GPA includes all registered courses in that term only, regardless of retake status; cumulative GPA does include the retake value(s). See Retaking a Course for more details.

See Academic Honors for GPA ranges for Graduation Honors.

For each hour of graded credit, quality points are assigned as follows:

*The grade of ‘F’ is awarded for a student who completed the class but failed in accordance with syllabus standards, whether due to academic performance or irregular attendance/participation.

**The grade of ‘FN’ is awarded to a student who ceased attendance/participation and consequently failed to complete the course objectives. The FN grade is an internal grade and appears as F on transcripts.

The following grades are not counted in the calculation of the grade point average (GPA):

The Grading Timeframe

Grades are issued no later than one week after the last day of a class. All assignments are to be due by the posted last day of class, and all examinations must be given. Posted class end dates may not be extended. No final examination or academic activity can be scheduled after the class end date.

Any perceived grade discrepancies should be reported to the course instructor. Grade changes must be reported by the instructor to the Registrar’s Office in writing within 30 days of the posting of the grade.

Grade Changes

Final course grades may be changed only in the case of miscalculation of points. Re-evaluation of a student’s work or late submission of work by a student is not normal grounds for changing a final course grade. Within 30 days of the final grade due date, an instructor may change a final course grade by filing the appropriate form with the Registrar. This change must be submitted by the instructor and approved by the responsible department chair. After 30 days of posting a final grade, an instructor desiring to change the grade must seek additional approval of the responsible Dean over their School or College and file such a request with the Registrar within an additional 30 days. These requests may be referred to the Provost, whose decision will be considered final. After this second 30 day change of grade period (60 total days from end of class), or after graduation has been posted or an enrollment has ended, all grades and credits on the academic record are final and permanent.

Incomplete Grades

1. A temporary grade of incomplete (‘I’) may be granted by the Dean of the appropriate college/school where the course resides. An incomplete may be granted at the instructor’s recommendation due to extenuating circumstances that interrupt the semester, such as medical crisis or equipment breakdown. Quality of work or failure to meet deadlines is not a criterion for an incomplete and will not be granted on such basis. A student seeking an incomplete in more than one course may only be granted by the Provost. The end date of a course may not be extended outside of an approved incomplete.
2. Students anticipating the need for an incomplete should communicate with their instructor prior to the end date of the course. The instructor will determine if an incomplete is warranted and if so, will contact the appropriate Dean of the college/school prior to the completion of the course to obtain approval. Once approved by the appropriate Dean, the faculty member submits the incomplete request to the Registrar.
3. An incomplete cannot be initiated after the course’s end date. Once an incomplete is granted, the student is informed of the incomplete. It is then the student’s responsibility to contact the instructor and make satisfactory arrangements to complete the outstanding work. A student who receives an ‘I’ grade must complete the work within 60 days of the course’s end date.
   1. Once an incomplete is granted, a student may not request to withdraw from the incomplete.
   2. A final grade of ‘F’ will be recorded for students who do not complete the outstanding work by the deadline.
   3. If the instructor fails to submit a final grade for an incomplete within the grading period following the incomplete deadline, it will be automatically changed to an F grade.

Retake Course Grading Policy

1. Registering to retake a course requires assistance from the Registrar’s Office.
2. Students in all undergraduate programs may retake any course twice in which a grade of ‘C-‘, ‘D’ or ‘F’ was received at Asbury University.
3. The course must be retaken at Asbury University with a course deemed equivalent by the Registrar’s Office.
4. The higher earned grade in any retaken course will count in the computation of the cumulative grade point average.
5. Credit hours in retaken courses will count only once academically. Financial Aid will count both course attempts in total attempted credits for financial aid calculations.
6. Retaken courses will be indicated as such on the permanent record.
7. If a graduate level course is taken as an undergraduate student, but must be taken again in the Graduate program due to low grade, the retake will not affect the undergraduate GPA.
8. Retake of a course taken at Asbury University prior to computer records (Fall 1991) will not affect the cumulative Grade Point Average. Credit for the retaken course will count only once academically. Student may need to take more than the required 124 credits.

Academic Standards, Probation & Suspension

Academic Status is reviewed and updated only at the official end of each semester (Fall, Spring, Summer). Academic Statuses are: Good Standing, Academic Probation*, Academic Suspension*.

*Financial Aid and Chapel also have probations and suspensions as defined by their respective offices.

Academic Restrictions for Participating in University Activities

A student in Academic Probation, Chapel Probation, or returning for their first semester after Suspension may not:   

1. Participate in inter-collegiate competition (athletic or other)
2. Participate in public programs (on or off campus) given by any Asbury University department, organization, or class (unless such participation is a clear academic course requirement)

Also, in order to hold a student body office, a student must have a minimum cumulative grade point average of 2.75. For a class office, the GPA requirement is 2.50.

Academic Standards for All Undergraduate Students

The Registrar’s Office has the responsibility to monitor academic progress for all students enrolled in the University.     

The Undergraduate Academic Progress Scale is as follows:

[NOTE: Financial Aid eligibility will include withdrawn hours. See, ‘Academic Progress and Financial Aid’.]

1. An undergraduate academic progress scale outlines the expected grade point average for a student to remain in good academic standing based on the total number of credits attempted. Students who fail to meet the scale are subject to academic probation and/or academic suspension. (Traditional residential undergraduate students are also expected to be in accord with the chapel attendance requirement or be subject to chapel probation or suspension.) 
2. Some specific major programs within the University require a higher minimum grade point average to be admitted or to remain enrolled in those programs. Each academic department having a higher GPA requirement is responsible to monitor the progress of students enrolled in the program and to notify students of any problems related to the requirement, including the possibility that the student may be dropped from the program.
3. At the end of each semester (including summer), the academic progress of all students is reviewed. Incomplete grades will be taken into consideration, but calculations for probation begin as soon as final grades are entered during the semester. Academic status decisions are made only after the official end of each semester. Probation status applies for the duration of the next enrolled semester and is re-reviewed only after that semester’s official end date. [Note: The Ministry Management-Nonprofit Management program has a specific, yearly timing for probation review which is outlined in the Special APS Programs section of this Academic Catalog.]
4. A student who does not meet the minimal standards of the academic progress scale at the end of the review semester will be placed on academic probation for the next semester and may be required to attend an academic support class (UNV205/305). The student is expected to remedy the probation in their subsequent semester.
5. Undergraduate students in Non-Degree-Seeking programs (High School Academy, Auditor, the Non-Degree Seeking major) with less than 9 attempted hours in a semester are exempt from probation policy (withdrawn hours are not counted).
6. The academic progress toward the completion of a degree requires the meeting of minimal standards both in semester hours completed (withdrawn hours are not counted), in term grade point average, and in cumulative grade point average.
7. A student who earns a grade point average of 1.0 (D average) or below in a single semester at Asbury University is subject to academic probation and may be subject to suspension at the end of that semester without a period of academic probation.
8. During the fall or spring semester, any student who does not pass at least 67% of hours attempted in a semester (withdrawn hours excluded from calculation) will be placed on academic probation without respect to cumulative grade point average. A student in this category who does not pass 67% of semester hours attempted during the probationary semester may be subject to academic suspension. This policy does not apply to summer term registration. [NOTE: Financial Aid eligibility does take into account withdrawn hours. See, ‘Academic Progress and Financial Aid’.] 
9. The student is expected to remedy the probation in their subsequent semester. The probationary academic standing may be cleared only with grade points earned at Asbury University. Transfer credits are not used in calculating GPA.
10. Any student who does not meet the standards of the academic progress scale at the end of the probationary semester will be subject to academic suspension for a period of one semester (not counting summer).
11. A student who has been suspended for academic reasons may apply for readmission to Asbury University at the next fall/spring semester following the suspension semster (not including summer), or for any semester after that.
12. A student who has been readmitted following a period of academic suspension will remain eligible for continuing as long as his/her GPA for each semester is 2.30 or better while carrying a minimum of 12 semester hours, even though his/her cumulative standing may be below the academic progress scale. Students re-admitted in this category may not enroll for more than 14 semester hours until they achieve satisfactory standing and may be required to attend an academic support class (UNV205/305). If permission to enroll is granted, the student’s status will be become “Academic Probation”.

[NOTE: Financial Aid requirements vary from Academic requirements. Students may be cleared academically to register, but not be eligible for financial aid.]

Academic Honors and Commencement Eligibility

Undergraduate Term Honors in Scholarship

Dean’s List: “Dean’s List” is noted on the semester grade record and the transcript of all students who have passed a minimum of 12 graded (not pass/fail) semester credits with a semester grade point average of 3.50 or higher. A student with fewer than 12 hours of graded work is ineligible for this notation.

Undergraduate Graduation Honors

Students completing a Bachelor’s degree* graduate with:

• Cum Laude (honors) with cumulative GPA of 3.5 to 3.79;
• Magna Cum laude (high honors) with cumulative GPA of 3.8 to 3.96;  
• Summa Cum Laude (highest honors) with cumulative GPA of 3.97.

*To be eligible for graduation honors, a student must have earned a minimum 62 semester hours of graded course work at Asbury University. Transfer credit hours and courses taken pass/fail are not counted in calculating GPA. Students who have completed less than 62 letter graded hours at Asbury, but who meet the GPA standing for honors listed above, will graduate “With Distinction”.

The final actual honors earned upon degree completion will be posted on the graduate’s transcript.

However, when the Spring Commencement list is formed in February, spring classes are still in progress. Calculation of honors for Commencement participants is based on the posted cumulative GPA totals on a student’s academic record as of the last completed course at the posted degree application deadline (February 1st). Courses in-progress do not factor into the cumulative GPA and are therefore not included in the honors calculation for the commencement ceremony. However, in-progress course hours (current spring semester) are counted when determining the total graded hours at Asbury toward the minimum 62 hours required for the Commencement ceremony honors.

Degree Application and Commencement Eligibility

Degree Application

All students who are in the final year of completing a degree must complete the degree application by the stated deadline. Commencement information may be found online: www.asbury.edu/offices/registrar/graduation 

For each degree, all candidates must be listed in an annual spring commencement program to be officially recognized for the conferring of the degree.

Application Deadlines

• To graduate in December and be listed in Commencement the following Spring (required - regardless of Commencement attendance), the degree application deadline is October 15th.
• To graduate in May or August and be listed in the Spring Commencement of the same year (required - regardless of Commencement attendance), the degree application deadline is February 1st.
• In the Traditional Undergraduate program - to be listed in Commencement in spring prior to attending in fall as a student teacher or nursing student to graduate the following December (required - regardless of Commencement attendance), the degree application deadline is February 1st prior to the fall. Only approved traditional undergraduate student teachers and students in partner nursing programs may walk in Commencement prior to finishing in a fall semester (see eligibility requirements for this option below in the next section).
• If the expected graduation date must be moved to a new academic/Commencement year, a new degree application is required to be submitted by the next posted deadline. 

Final decisions regarding Commencement eligibility for the annual Spring Commencement are made each year on February 1st based on remaining graduation requirements, Commencement eligibility criteria listed below, and the information provided by the student on the degree application.

Eligibility Criteria for Degree Candidates to Graduate & be Listed in Commencement

[Please refer to the Undergraduate Degree Requirements sections for the graduation requirements.]

To be listed in the annual Spring Commencement, a student must meet the following criteria:

1. Have a cumulative GPA of at least 2.00.
2. Students must file a Degree Application with the Registrar’s Office for the correct academic/commencement year of their expected graduation date by the posted deadline listed above. Questions about the Degree Application should be directed to registrar.info@asbury.edu.
   • If the expected graduation date is moved to a new academic/commencement year due to a change in course plan, unfulfilled requirements, or a missed deadline, a new degree application is required to be submitted by the next posted deadline.
3. Be approved at the vote of the Faculty Assembly for degree conferral.
   • Eligible degree candidates are presented by the Registrar to the Faculty Assembly at a standing meeting during the fall/spring semester.
   • If a student misses the degree application deadline or faculty vote, the student’s expected graduation date will be updated to the next available fall/spring term. The student will be presented at the Faculty Assembly vote that corresponds with their new graduation date.
4. Will have completed, or have approved course plans to complete, all requirements for a degree by one of the following:
   • Have already completed ALL degree requirements and graduated end of the previous December.
   • Are enrolled in the current spring semester for ALL remaining requirements which will be completed by the Spring commencement.
   • Will have no more than 9 required semester hours remaining to complete after the Spring Commencement date by one of the following.
     • The 9 hours may be registered at Asbury University to be completed in the regular summer term after the Spring Commencement.
     • The 9 hours may be courses approved by the Registrar to be completed during the summer at another institution after the Spring Commencement.
     • A combination of any of these methods may not exceed 9 semester hours to be completed after the Spring Commencement.
     • If any of these remaining 9 semester hours are not available in the summer requiring the student to return in the fall, the student’s commencement eligibility will be delayed until the next Spring, though their graduation may be posted in December if all requirements are met.
     • NOTE: To include any credit source towards lowering the remaining requirements to the 9 maximum for commencement eligibility, all documentation, final transcripts, and test scores must be received by the Registrar’s Office before February 1st of the commencement year to be counted in commencement eligibility.

Students who were listed in commencement but did not finish within that expected graduation year will be required to complete an updated degree application for the next year. See Degree Requirements - Bachelor’s Degrees  - Returning students for meeting catalog year requirements.

Early commencement exceptions:

• Traditional Undergraduate Education major early commencement option when scheduled to student teach in the following fall semester and:

1. Registered for all other requirements to be completed by the Spring Commencement date with only the student teaching requirement remaining to complete after the Spring commencement, OR
2. Have no more than 7 semester hours other than student teaching to be completed after the Spring Commencement date. Student must be able to register for these remaining hours at Asbury University as part of the regular summer term. NOTE: Taking courses at other institutions after the Spring  Commencement, but before fall student teaching, may prevent the early commencement option.

• Approved undergraduate partnership programs requiring senior year at partner institution early commencement option - Traditional undergraduate students enrolled in an approved partnership program (UK engineering, UK nursing, IWU nursing, LECOM) necessary to fulfill Asbury bachelor’s degree hours may participate in the Spring commencement ceremony providing that they have no more than 9 hours to complete in their final fall semester.

Early Commencement exceptions must be requested no later than February 1st of the desired Commencement year. All other degree application

Ordering Commencement Ceremony Regalia

Ordering commencement regalia is part of the degree application process. For Traditional Undergraduate Program only - commencement cap & gown are ordered for students at no extra charge, for the purchase is covered by student activity fees.  Online Undergraduate Program (APS) students will be provided instructions for placing their own cap & gown orders.

Undergraduate Transfer & Other Credit Sources

Asbury University accepts transfer of undergraduate college courses from colleges and universities accredited by WASC, NWCCU, HLC, SACSCOC, MSCHE, or NECHE (previously regional accreditation), and from college-level examination credit from AP, IB, AICE, and CLEP. In rare cases, Asbury University may also accept a limited amount of credit (on a course-by-course evaluation basis) from schools accredited by select alternate accrediting agencies. Asbury University accepts a limited amout of elective credit from other non-college sources such as military training or credit for prior learning.

Undergraduate college credit and institutional credit may be considered for transfer only upon matriculation as a degree-seeking undergraduate at Asbury University. Transfer credit and institutional credit cannot be awarded to an Asbury Academy enrollment prior to matriculation in a degree program. After graduation has been posted or an enrollment has ended, all grades and credits on the academic record are final and permanent.

General Policies for All Transfer Credit

1. Asbury University transfers undergraduate credit only from official documentation. Asbury University does not award credit based on any transfer, advanced or institutional credit listed as awarded on other college or university transcripts. Credit cannot be transferred from a high school transcript.
2. For college transcripts and test scores to be official for awarding transfer or advance credit, they must be sent directly from the institution or testing program to Asbury University. Credit cannot be accepted from faxed, copied, emailed or hand delivered transcripts. Student-delivered transcripts or scores may be used for advising; however, they are NOT acceptable as final, official transcripts or scores for the transfer of credit.
3. Transcripts showing courses still in process, or missing final grades, are not considered final and official transcripts.
4. Transfer Limits:

a. For the associate’s degree, 30 semester credits is the maximum total transfer from all sources combined (accredited institutions outlined above, college examination programs, and institutional credit; this 30 hours may include up to 24 credits of alternately-accredited/non-accredited/non-academic work from CPL or military credit). Student must complete at least 30 semester hours of course work at AU.
b. For the bachelor’s degree, 75 semester credits is the maximum total transfer from all sources combined (accredited institutions outlined above, college examination programs, and institutional credit; this 75 hours may include up to 24 credits of alternately-accredited/non-accredited/non-academic work from CPL or military credit). Student must complete at least 49 semester hours of course work at AU.
c. For finishing degree requirements, undergraduates may transfer no more than 9 credits from any other sources after they stop attending Asbury; 12 credits of a student’s final 21 required credits must be completed as a student at Asbury University.
d. Fifty percent of courses/credits requirements for each undergraduate major or minor must be completed as a student at Asbury University.

Sources of Credit

1. College and University Undergraduate Transfer Credit - Asbury University accepts official undergraduate transfer from all colleges accredited by the six U.S. accrediting bodies listed above (previously regional accreditation). Transcripts from schools not accredited by the six U.S. accrediting bodies listed above may have only limited acceptance for transfer. All nationally-accredited or alternately-accredited institutions and courses will be individually reviewed to evaluate rigor, content, and faculty credentials.
2. Credit awarded from college examination programs (See: AP, CLEP, IB, AICE) can only be transferred from original documentation. Asbury University does not grant credit based on advanced placement or institutional credit listed on high school transcripts or on other college or university transcripts. Credit is granted only for exams that have been determined to be equivalent to courses listed in the Asbury University course catalog. Credit from these examinations is considered equivalent to accredited college courses.
3. Asbury institutional credit sources include credit awarded for varsity sports, and placement test purchase credit in foreign languages or horseback riding. These non-classroom credits are included when calculating transfer limits from all outside sources.
4. Credit awarded from non-accredited/non-academic sources is limited to a combined total of 24 semester credits in electives only within the maximum transfer limits for a degree. All such credit is reviewed on a case-by-case basis. These include military training, credit for prior learning (CPL), and some alternately-accredited schools which do not meet requirements for course-to-course transfer. All alternately-accredited institutions and courses will be individually reviewed to evaluate rigor, content, and faculty credentials.

Policies for Transfer Credit from Colleges and Universities

1. Undergraduate college courses must have posted grades of ‘C’ or above on the final and official transcript to transfer to undergraduate programs. Grades of ‘C-‘, ‘D+’, ‘D’, ‘D-‘, ‘E’ or ‘F’ do not transfer. Courses which are graded as pass/fail (grade of ‘P’) are not accepted for transfer without official validation that the minimum passing grade for the “P” is equivalent to ‘C’ or above. (Exception: Physical Activity courses can be transferred with a passing grade of ‘P’).
2. Grades (GPA) from college transfer courses are not transferred and are not used when determining a student’s cumulative grade point average for academic progress at Asbury University.
3. Credits earned at a college or university using a quarter hour calendar when transferred will be converted to semester credits at a 3/2 ratio.
4. Courses taken more than three years prior to enrollment will be evaluated case-by-case based on content, level, and age of the course. Courses with evolving content, technology, or equipment, or courses which must satisfy regulating agency, academic department, or state requirements may be out of date and may not be transferable.
5. After matriculation to Asbury University, bachelor-level students may not transfer more than 6 semester hours of independent study course work from another institution.

Transfer of Dual Enrollment College Credit Completed Before High School Graduation

College credit completed prior to high school graduation may be considered for transfer upon matriculation as a degree seeking undergraduate at Asbury. The student with dual enrollment credit is still considered a first-time freshman when enrolling in first college classes after the high school graduation date.

1. Dual enrollment credit cannot be transferred from the high school transcript but must be documented on the final and official college transcript sent directly from the college or university.
2. The student is responsible to request their final and official transcript from the college to be sent directly to the Asbury University Admissions Office. Student-delivered transcripts are not accepted as official.
3. Credits earned through Asbury University Asbury Academy while in high school are automatically counted towards later enrollment in an Asbury undergraduate degree program.
4. Credits taken at other institutions more than two years prior to high school graduation may not be transferred unless the student demonstrates continued educational progress at the college level.
5. All general transfer policies and limitations apply to transfer of college credit taken while in high school.

Transfer with a KCTCS Associate of Arts or Associate of Science Degree

Any student accepted into Asbury University who presents an Associate of Arts (A.A.) or Associate of Science (A.S.) degree awarded on a final and official transcript by one of the Kentucky Community and Technical College System schools [This agreement does not apply to a KCTCS associate of applied science (A.A.S.) degree.] will be deemed to have satisfied the Asbury University Foundations requirements with the exception of Chapel Attendance (every semester); the Bible/Theology courses NT 100, OT 100, and TH 250 (9 credits); Cross-Cultural Engagement (1.5 credits); LA 100* (1 credit), Liberal Arts Integration (3 credits, replaced Liberal Arts Enrichment which replaced Leadership requirement); and the Foreign Language 201 level, for the degrees and/or programs that require them. After all eligible courses are transferred, student is allowed to waive remaining Foundations requirements (other than the requirements listed above). Any Foundations course which is also required for a major or minor cannot be waived. Students with waivers of any Foundations requirements must still meet the minimum credits required for graduation in the degree. Asbury University does not guarantee transfer of all credit hours earned in the KCTCS degree but evaluates specific courses as documented on the final and official transcript by regular transfer restrictions. Asbury will not transfer credits for courses which have grades below ‘C’, are remedial, or are usually not accepted in transfer. 50% of Asbury major or minor required credits must be completed as a student at Asbury University.

*LA 100 may be waived for eligible transfer students with enough post-high school credits.

Pre-Approved College Transfer Credit for Current Undergraduates

• Students currently enrolled in an undergraduate program desiring to earn additional credits at another undergraduate institution to apply toward a degree at Asbury University must receive pre-approval from the Registrar at Asbury prior to enrolling elsewhere.
• The University is not obliged to transfer courses for which prior approval has not been secured.
• To request pre-approval the student must provide the Registrar’s Office with the name and city/state of the school, as well as specific course prefix, number, and title for the other school’s courses to have these reviewed for transfer.

Pre-Approved Transfer Course Policies

1. Students should complete pre-approved transfer courses prior to their final 12 credits or final full time semester after which no more than 9 credits can be approved for transfer. [See Bachelor’s Degree Requirements ]. Internationally-based schools may not be approved during the student’s final two terms prior to expected graduation.
2. The maximum pre-approved transfer credits that can be taken elsewhere during a fall or spring semester is usually one class (3-4 credits), for traditional undergraduates; two classes (6 credits) for APS undergraduates. Traditional undergraduates may take up to 9 credits during summer term.
3. Courses must be taken through an undergraduate institution accredited by WASC, NWCCU, HLC, SACSCOC, MSCHE, or NECHE.
4. Pre-approved transfer courses must meet all undergraduate college transfer policies to transfer to Asbury.
5. Foundations courses and needed elective credits are the best candidates for pre-approved transfer credit. Departmental approval may be required to take major/minor courses elsewhere.
6. Students are advised not to take an overload of courses (Asbury + other school) over 19 credit hours for traditional undergraduates for a fall or spring semester.
7. Pre-approved courses registered at another institution do not count toward the student’s full-time status for financial aid purposes at Asbury.
8. The student must be eligible to register and continue at Asbury for a letter of good standing to be issued. A minimum Asbury GPA of 2.00 is expected.
9. The student must not have reached the transfer credit limit for their program and degree (prior to or during enrollment at Asbury) from all combined sources (accredited institutions, College Examination Programs, CPL credit, military credit, alternately-accredited schools, and institutional credit).
10. The student is responsible to request a final and official transcript be sent from the other school immediately upon completion of the course/s. The final and official transcript must be mailed directly to the Asbury University Registrar’s Office. Student-delivered transcripts are not accepted as official.
11. Seniors cannot graduate until final and official transcripts for pre-approved transfer courses have been received and processed to meet degree requirements. Transcripts must be received within 10 days of the end of Asbury’s term to be transferred effective that term, including for graduating seniors to be eligible for that term’s degree conferral.

Credit from College Examination Programs

Incoming undergraduate students may be granted academic credit for specific Asbury University courses on the basis of tests administered by the following College Examination Programs: College Board Advanced Placement Program (AP), College Level Examination Program (CLEP), International Baccalaureate (IB), and the Cambridge Advanced International Certificate of Education (AICE). Credit from AP, CLEP, IB, and AICE is included with accredited college transfer as part of the maximum 75 hours limit for credit allowed from all outside sources.

1. As part of the admission process, student should arrange to have original documents for AP, CLEP, IB, and/or AICE scores and grade reports sent directly to Asbury University.
2. Asbury University grants credit for AP, CLEP, IB, and AICE only on the basis of original documentation from the examination program. Asbury University does not grant examination credit for institutional credit listed on another college or university, or on high school transcripts.
3. Student score reports directly from the student are not considered official.
4. Asbury University grants equivalent credit in AP, CLEP, IB, and AICE only for current courses listed in the Asbury University course catalog. No elective credit will be awarded.

Advanced Placement Tests (AP): Asbury University grants credit for the following College Board Advanced Placement examinations:

College Level Examination Program (CLEP): Asbury University does not recognize the General College Level Examination Program but does recognize a number of the CLEP Subject Examinations as in the chart below.

Future CLEP Tests NOTE: Any student who plans to take CLEP tests for additional credit after matriculating into Asbury University should complete CLEP exams so that Asbury University receives the scores before the student reaches senior status (90.0 credits) to improve their graduation and commencement eligibility.

International Baccalaureate (IB): Asbury University recognizes the International Baccalaureate program and may grant credit on a course-by-course basis to students with appropriate scores of 5, 6, or 7 on these examinations as indicated in the chart below. Credit may vary based on level (SL and HL) of course. Students with IB foreign language must also take the Asbury University language placement exam to determine final credit awarded.

(AICE) Cambridge Advanced International Certificate of Education: Asbury University recognizes the Cambridge AICE program and may grant credit on a course-by-course basis to students with appropriate scores of A-E on these examinations. Credit is awarded for A and AS levels. Students with AICE foreign language must also take the Asbury University language placement exam to determine final credit awarded.

Institutional Placement Credit 

Foreign Language Credit -Traditional Undergraduates Only

A degree-seeking traditional undergraduate who takes the institutionally administered language placement exam and places out of specific Foundations language courses, or who transfers college credit or AP credit allowing them to place into higher language courses, may “purchase” the credit value of the skipped courses at Asbury University after completing the next level course at Asbury with a sufficient grade.

This credit purchase option is only available for languages offered at Asbury University: Spanish, Chinese, Latin, Greek, and Hebrew. Courses which may be “purchased” are: 101, 102, 201 and the fourth semester course (202 or 291) as listed for the language (Total of 3.0 to 12.0 credits).

Requirements and procedures:

1. Take the proficiency examination given by the Department of Ancient & Modern Languages and receive a score, or submit transcript or score report, qualifying for advanced placement.
2. Take a higher level course in the same language at Asbury University as indicated by placement test.
3. Earn at least a ‘C-’ in that first Asbury University language course. If this is not achieved, the student may follow the repeat course policy.
4. See Registrar’s Office or Registrar Forms for the official application form to purchase language credits. Submit completed application for language credit to the Registrar’s Office.
5. A processing fee of $20.00 per credit received for any eligible language courses will be posted to the student’s account when the application is processed by the Registrar’s Office.

Horseback Riding Credit - Traditional Undergraduates Only                          

Degree-seeking Equine Studies majors or minors may place out of horseback riding and can “purchase” academic credit for EQ 130, Horseback Riding I, and/or EQ 131, Horseback Riding II, (Total 2.0 credits) by meeting the following requirements:

1. Take the necessary departmental proficiency examination and receive a score qualifying for institutional placement.
2. Complete EQ 251 (Horse Training) with a grade of ‘C-’ or above.
3. Receive final approval and documentation form from the chair of the Science & Health Department.
4. Submit the form for Horseback Riding Credit Purchase to the Registrar’s Office.
5. A $20.00 per credit processing fee will be posted to the student’s account when the application is processed by the Registrar’s Office.
6. These credits apply only to the Equine Studies major/minor. Purchased horseback riding credit DOES NOT satisfy Foundations physical education (PE) activity requirement.

Credit from Non-Accredited or Non-Academic Sources

Credit awarded from non-accredited/non-academic sources is limited to a combined total of 24 semester credits in electives only within the maximum transfer limits for a degree. All such credit is reviewed on a case-by-case basis. These include military training, credit for prior learning (CPL), and some alternately-accredited schools which do not meet requirements for course-to-course transfer. All alternately-accredited institutions and courses will be individually reviewed to evaluate rigor, content, and faculty credentials.

Credit From Military Training For Undergraduates

Undergraduate level students may receive elective credits from military training through the American Council on Education (ACE) transcript. Student must request an official copy of their (ACE) military transcript be sent directly to Asbury University. Military credit is included in the non-academic sources 24-credit transfer limit. In the traditional undergraduate program, documented basic training completion can satisfy required PED 100 and PE 111.

Credit For Prior Learning (CPL) - Online Undergraduate Program (APS) Only   

Students entering the Online Undergraduate Program (APS) may request academic credit towards graduation through Credit for Prior Learning (CPL). Asbury University will consider submitted CPL documentation, but is not obligated to accept credit for prior learning. Credit for Prior Learning (CPL) is included in the non-academic sources 24 credit transfer limit. CPL may be based on a variety of different sources including, but not limited to, military training (separate from the ACE military transcript evaluation), workshops, seminars, self-study, non-credit classes, training programs, and courses taken through non-accredited or alternately-accredited institutions, prior to attending Asbury University.

The University assesses a Portfolio Evaluation Fee based on requested credits at the following rates:

Students are assessed the appropriate CPL fee based upon the amount of requested credit, regardless of whether credit is granted.